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蜜柚视频 Heritage College of Osteopathic Medicine
Heritage Hall, Athens, OH 45701

Managing Time

Practice Habit 3: Put First Things First

Principle

Effectiveness requires the integrity to act on your priorities. 
Paradigm: I put important things first.

  • Focus on top priorities.
  • Eliminate the unimportant.
  • Plan weekly.
    • Tips: When? Before the week begins. Where? Someplace quiet. How long? 20-30 minutes.
    • Steps to Weekly Planning
      1. Review mission and roles
      2. Choose big rocks
      3. Schedule the week
  • Plan daily. Tips: When? Before the day begins. Where? Someplace  quiet. How long? 5-10 minutes.
    • Steps to Daily Planning:
      1. Check today鈥檚 appointments
      2. Make a realistic list,
      3. Prioritize ABC, 123 

Result

  • Increased organization and productivity
  • Fewer crises
  • A reputation for follow-through
  • More life balance and peace of mind

Use the Time Matrix

LevelUrgentNot Urgent
Important
  • Crises
  • Pressing problems
  • Deadline-driven
    projects, meetings,
    reports
  • Preparation
  • Prevention
  • Planning
  • Relationship building
  • Re-creation
  • Values clarification
Not Important
  • Needless
    interruptions
  • Unnecessary
    reports
  • Unimportant meetings, phone
    calls, mail, e-mail
  • Other people鈥檚 minor issues
  • Trivia, busywork
  • Irrelevant phone calls, mail, e-mail
  • Time-wasters
  • 鈥淓scape鈥 activities
  • Excessive TV, Internet, relaxation

Review Practical Tips from Other Physicians

  • Limit interruptions (e-mail, telephone, unexpected visitors, etc.).
  • Be organized (but be reasonable).
  • Don鈥檛 procrastinate.
  • Be flexible.
  • Delegate.
  • Don鈥檛 attempt too much.
  • It is OK to say NO

References

The 7 Habits of Highly Effective People Signature Program (2005). FranklinCovey.