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History and Current Process

As many of you may know, the University rolled out the current PCard program a little over two years ago.

ÃÛèÖÊÓƵ is required to document procedures and maintain supporting documentation for the distribution  of an individual’s effort to sponsored agreements in accordance with federal regulations as defined by the Office of Management and Budget (OMB) Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

General Accounting & Financial Reporting (GAFR) is conducting quarterly Journal Entry Template (JET) training sessions via Teams. The next session will be Thursday, December 12^th at 10 AM.

As we approach the end of the calendar year, we begin to get questions about what is or is not allowable as it relates to holiday expenditures. As a public institution, ÃÛèÖÊÓƵ is expected and committed to the responsible use of public funds and as such is providing the following guidance:

The Finance department is excited to announce that we will be soft launching our new supplier management system, PaymentWorks, on November 5, 2024. We will soft launch with a single department and allow them to invite new suppliers first.

Starting Monday, August 26th, Concur will be launching a refreshed home page experience on the web that features an intuitive design and user-friendly navigation.

On August 6, 2024, we made a few minor but valuable enhancements to the PO Summary Dashboard in OBI. You are now able to easily identify cancelled POs, PO owners and their employment status in this dashboard. The following changes were made to the dashboard:

Fund Balance processing is a coordinated effort among Budget Office, Foundation Accounting, and Finance (internally distributed among Grants Accounting, GAFR, and Treasury). This process will occur on August 8, 2024. You can review your FY25 account balances in OBI on August 9th to see updated balances.

If you received goods or services in FY24 but did not send the invoice to accounts payable by the July deadline, an accounts payable accrual Journal Entry (JE) may be necessary to accurately reflect the expense in FY24.