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[Date Modified: 04/05/2022]

Purpose: This document contains the procedures that govern the operation of the university Payment Card (Pcard) program.

For Questions Contact: Director of Payments

Introduction

The payment card program (pcard) provides a method to procure and pay for small dollar goods (and limited services, such as travel) for university business purposes. While the pcard is available to departments to make purchases, we must also balance its use with respect to the established policies and procedures and our fiduciary duty to safeguard university funds. As a large public institution, the university is held to a high degree of public scrutiny and accountability for its business practices. Issuance of a pcard is a privilege, and every reasonable effort must be made to verify that funds are used responsibly and, in a manner consistent with the university mission. Policy 55.074 – Payment Card Program and the procedures outlined in this manual, set the expectations and requirements for those who may obtain a pcard through this program.

All cardholders should become familiar with the university policy manual, which contains the university’s purchasing policies and policies related to specific types of business expenditures.

Cardholders, reconcilers, approvers, and proxy/delegate users are responsible for understanding and following all guidelines put forth within both the payment card policy and the pcard manual. Violations of the pcard policy or procedure may result in disciplinary action.